Page 256 - Pakistan Oilfields Limited - Annual Report 2021
P. 256
NOTICE OF
ANNUAL GENERAL MEETING
9. DEPOSIT OF PHYSICAL SHARES INTO CENTRAL DEPOSITORY:
As per Section 72 of the Companies Act, 2017, every existing listed company shall be required to replace
its physical shares with book-entry form in a manner as may be specified and from the date notified by
the Commission, within a period not exceeding four years from the commencement of the Act i.e. May
30, 2017. Further SECP vide its letter dated March 26, 2021 has advised to comply with Section 72 of the
Act and encourage shareholders to convert their shares in book-entry form.
In light of above, shareholders holding physical share certificates are requested to deposit their shares in
Central Depository by opening CDC sub-accounts with any of the brokers or Investor Accounts maintained
directly with CDC to convert their physical shares into scrip less form. This will facilitate the shareholders
to streamline their information in member’s register enabling the Company to effectively communicate
with the shareholders and timely disburse any entitlements. Further, shares held shall remain secure and
maintaining shares in scrip less form allows for swift sale/purchase.
10. CIRCULATION OF ANNUAL AUDITED FINANCIAL STATEMENTS TO SHAREHOLDERS THROUGH
EMAIL/CD/USB/DVD OR ANY OTHER MEDIA:
SECP through SRO 787(1)/2014 dated September 8, 2014 and SRO 470(1)/2016 dated May 31, 2016 has
allowed the companies to circulate its Annual Audited Financial Statements to its members through
Email/CD/DVD/USB/ or any other Electronic Media at their registered Addresses.
The Company circulates its Annual Audited Financial Statements to its members through Compact Disk
(CD). However, shareholders who wish to receive the hard copy of Financial Statements shall have to fill
the standard request form (available on the Company’s website www.pakoil.com.pk) and send it to the
Company’s registered address.
In addition to above, the Company also placed its Financial Statements on its website www.pakoil.com.pk.
11. CONSENT FOR VIDEO CONFERENCE FACILITY:
Pursuant to Section 132(2) of the Companies Act, 2017,if the Company receives a request from member(s)
holding an aggregate ten percent (10%) or more shareholding residing at another city, such member(s)
may request a video conferencing facility for the purposes of participating in the meeting at such a
location by sending a request to the Company at least 7 (seven) days prior to the date of meeting, the
Company will arrange video conference facility in that city subject to the availability of such facility in that
city.
12. AVAILABILITY OF AUDITED FINANCIAL STATEMENTS ON THE COMPANY’S WEBSITE:
The audited financial statements of the Company for the year ended June 30, 2021 have been made
available on the Company’s website www.pakoil.com.pk at least 21 days before the date of AGM.
13. CHANGE IN ADDRESS:
The members are requested to promptly notify any change in their addresses.
254 PAKISTAN OILFIELDS LIMITED
