Page 254 - Pakistan Oilfields Limited - Annual Report 2021

NOTICE OF

ANNUAL GENERAL MEETING

2. CLOSURE OF SHARE TRANSFER BOOKS:

The share transfer books of the Company will remain closed and no transfer of shares will be accepted
for registration from September 16, 2021 to September 22, 2021 (both days inclusive). Transfers received
in order at the Registered Office / Share Registrar of the Company by the close of business on September
15, 2021 will be treated in time for the purpose of payment of the final cash dividend, if approved by the
shareholders.
3. PARTICIPATION IN THE ANNUAL GENERAL MEETING:

A member entitled to participate and vote at this meeting is also entitled to appoint another proxy to
participate and vote on his/her behalf through video link. Proxies in order to be effective must be received
at the Registered Office of the Company duly stamped and signed not later than 48 hours before the time
of the meeting.

For appointing proxies

a. In case of individuals, the account holders or sub account holders whose registration details are
uploaded as per regulations, shall submit the proxy form as per the above requirements. The
proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall
be mentioned on the proxy form. Copies of CNIC or the passport of the beneficial owners and the
proxy shall be furnished with the proxy form.

b. In case of corporate entities, the Board of Directors’ resolution / power of attorney with specimen
signature of the person nominated to represent and vote on behalf of the corporate entity, shall be
submitted (unless it has not been provided earlier) along with proxy form to the Company.

4. CONFIRMATION OF “FILER” STATUS OF INCOME TAX RETURN FOR APPLICATION OF RATES
PURSUANT TO THE PROVISIONS OF FINANCE ACT, 2021:

Pursuant to the provisions of Finance Act, 2021, effective July 01, 2021, reforms have been made with
regards to deduction of income tax. For cash dividend, the rates of deduction of income tax, under section
150 of the Income Tax Ordinance, 2001 are as follows:

a. Rate of tax deduction for filer of income tax returns 15.00%
b. Rate of tax deduction for non filer of income tax returns 30.00%

In case of joint account, each holder is to be treated individually as either a filer or non filer and tax will
be deducted on the basis of shareholding of each joint holder as may be notified by the shareholder, in
writing to the Company / Share Registrar. If no notification is received, each joint holder shall be assumed
to have an equal number of shares.

The CNIC number / NTN detail is now mandatory and is required for checking the tax status as per the
Active Taxpayers List (ATL) issued by the Federal Board of Revenue (FBR) from time to time.

252 PAKISTAN OILFIELDS LIMITED