Page 253 - Pakistan Oilfields Limited - Annual Report 2021

NOTICE OF

ANNUAL GENERAL MEETING

Notice is hereby given that Seventieth (70th) Annual General Meeting (being the 91st General Meeting) of the
Company will be held on Wednesday, September 22, 2021 at 10:00 hours at POL House, Morgah, Rawalpindi
through video link (Zoom Application), to transact the following business:

ORDINARY BUSINESS

i. To receive, consider and approve the audited financial statements of the Company together with Directors’
and Auditors’ Reports for the year ended June 30, 2021;

ii. To approve final cash dividend of Rs. 30 per share i.e. 300% as recommended by the Board of Directors. It
is in addition to the interim cash dividend of Rs. 20.00 per share i.e. 200% already paid to the shareholders,
thus making a total cash dividend of Rs. 50.00 per share i.e. 500% for the year ended June 30, 2021;

iii. To appoint auditors of the Company for the year ending June 30, 2022 and fix their remuneration. The present
auditors Messer A.F. Ferguson & Co., Chartered Accountants, retire and being eligible, offer themselves for
reappointment; and

iv. To transact any other business with permission of the Chairman.

For & on behalf of the board

Registered Office:
POL House,
Morgah, Rawalpindi. Khalid Nafees
September 1, 2021. Company Secretary

NOTES:

1. COVID-19 RELATED CONTIGENCY PLANNING FOR ANNUAL GENERAL MEETING (AGM)
Considering current COVID-19 pandemic and to protect wellbeing of the shareholders, the Securities
and Exchange Commission of Pakistan (SECP) vide its Circular No. 5 of 2020 dated March 17, 2020,
Circular No. 25 of 2020 dated August 31, 2020, Circular No. 33 of 2020 dated November 05, 2020, Circular
No. 4 dated February 15, 2021 and Circular No. 6 dated March 03, 2021 has allowed the companies to
conduct general meetings through video link facility.

To comply with this requirement, the Company informs its shareholders as follows:

The Company will be conducting its AGM through video link (Zoom Application) only while ensuring
compliance with the quorum requirements. The shareholders/proxies intending to participate in
the meeting are hereby requested to share following information with the Company through email
at cs@pakoil.com.pk or whatsapp at 0333-5310332 at the earliest but not later than 48 hours before
the time of the AGM.

Required information: Name of Shareholder/Proxy, CNIC Number, Folio/CDC Account No. of Member,
Mobile Phone Number and Email address.

ANNUAL REPORT 2021 251